Digitization: How it works

P1020099Digitizing The Brown Daily Herald’s archive requires the skills and contribution of Herald student staffers, the Brown University Library and Herald donors.

Once funding is available to digitize a “bundle” of bound volumes, the Herald’s bound volumes are disbound at the Library and then shipped off-site to be photographically imaged and saved as digital PDF files by our vendor, Digital Divide Data and its affiliates.

DDD then runs optical character recognition on the scanned Herald images. This process assigns metadata coordinates to each word, making the text searchable for use online.

DDD2The Herald selected DDD for its successful track record of digitizing campus newspapers and for its social mission. In addition to providing the highest-quality digitized output, DDD is a non-profit that uses technology training and employment to improve the quality of life of young people in developing countries. Much of the organization’s work, including the Herald project, is completed in Cambodia where workers benefit from health care, fair wages, and education and career advancement opportunities.

Since 1891 members, read more about DDD in the spring 2009 e-newsletter!

Once the digitized files and metadata are sent back to College Hill, Brown Library staff complete a quality control check and register each issue in the library’s digital repository. From there, the files are integrated into the library’s content management system, Fedora. Users can access the data from the library’s and the Herald’s Web sites through a custom-built search interface designed by Patrick Yott, head of Digital Services at the library’s Center for Digital Initiatives, in collaboration with the Herald’s student Web design staff.

In addition to the cost of photographing and coding each word printed in the Herald, the project must fund quality control work, content management development, long-term storage, legal consultation, and shipping and disbinding bound volumes. Currently, all funds must be raised independently by the Herald.

Visit the pilot site for the digital archive! 

Any questions about the digital archive should be directed to digitization@browndailyherald.com.



Since 1891

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